RVKAI is the Admissions Operating System for behavioral healthcare, operational infrastructure, not a tool or a chatbot. It runs behind your admissions function to capture every inquiry, respond instantly, recover lost opportunities, and verify insurance eligibility, so you grow admissions without growing headcount.

Is RVKAI HIPAA compliant?

Yes, RVKAI is 100% HIPAA compliant with full 42 CFR Part 2 compliance for substance abuse records. We employ AES-256 encryption, TLS 1.3, strict access controls, and sign a Business Associate Agreement (BAA) at engagement start. RVKAI operates exclusively on the administrative and operational side of admissions, with a human always in the loop. SOC 2 certification is in progress.

How does RVKAI integrate with my existing systems?

RVKAI integrates seamlessly with 50+ major CRM and EMR systems including Salesforce, Kipu, HubSpot, and Qualifacts through our API. There is no rip-and-replace, RVKAI layers on top of your existing stack, and leads, call recordings, and transcripts sync in real-time to your existing workflow.

What is the pricing for RVKAI?

Plans start at $1,750/month based on market size with a minimum 6-month contract. No large upfront implementation fee and no hidden fees, we don’t get paid until you launch. Custom quotes are available for multi-location facilities. Book an assessment for pricing tailored to your organization.

How long does implementation take?

Most organizations are up and running within 2-3 weeks. Following the RVKAI Method, we identify your highest-impact bottleneck, deploy one capability against it, and measure results against a day-one baseline. We handle all technical setup, training, and integration. Our white-glove onboarding ensures a smooth transition with zero downtime.

What results can I expect from RVKAI?

You should not have to take our word for it, every 30 days, the numbers do. On day one we document your baseline, then your 30-Day Health Report measures answer rates, response-time improvements, appointments scheduled, lead-recovery activity, rep hours returned, and revenue opportunities influenced, translated into dollars. Across 50+ locations, clients typically see a 40% increase in admissions, 85% reduction in cost per call, and a 100% call answer rate.

Can RVKAI handle complex calls and escalate to humans?

Yes. RVKAI is trained on 100,000+ real admissions calls and handles complex insurance eligibility verification, administrative pre-screening, and nuanced patient conversations. There is always a human in the loop, intelligent escalation is built in, seamlessly transferring to your team with full conversation context when needed. RVKAI never diagnoses or makes clinical decisions.

Does RVKAI support multiple languages?

Yes, RVKAI supports English and Spanish, allowing you to serve a broader patient population without additional staffing costs.

JulianaAI Agent

Ready to assist 24/7

Every opportunity captured.Every patient answered.Every day.

RVKAI is the operational infrastructure that runs behind your admissions function, capturing every inquiry, responding instantly, and recovering lost opportunities, so you grow admissions without growing headcount.

See How It Works

Try it yourself, hear it on a live call or see the web demo. No signup, no sales pitch.

Qualifying Admissions Rep

(954) 516-1715

Alternative Admissions Rep

Current State

A missed call isn’t a lost sale. It’s a person who reached out for help and didn’t get an answer.

Every behavioral-health organization leaks opportunity in the same places, after hours, in the callback gap, and in the pipeline no one had time to work.

Opportunity drain

−69%

Capture100% intact

−0% lost

Response74% intact

−26% lost

Pipeline52% intact

−22% lost

Intake31% intact

−21% lost

Reaches your team

The other 69% leaks out before anyone picks up.

31%

Illustrative drain. Your actual leak profile is measured against a day-one baseline during the assessment.

Leaks at capture

Missed & After-Hours Calls

Inquiries arrive outside staffed hours and disappear before your team sees them. The caller moves on, often to the next facility on the list.

Leaks in the callback gap

Slow First Response

Families in crisis do not wait. When response takes hours instead of seconds, the opportunity, and the person, is already gone.

Leaks in the pipeline

Unworked Pipeline

Leads you already paid to generate sit aged and uncontacted. This is revenue your organization has invested in and has not yet captured.

Leaks at intake

Intake Burden

Admissions reps spend hours on forms and verification, time that should be spent with families. Capacity is consumed by administration, not conversion.

Every one of these leaks is recoverable, and we measure the recovery in dollars, not dashboards.

The Shift

Imagine an admissions function that never misses, never sleeps, and reports its own results.

AreaTodayThe shiftWith RVKAI

After-hours calls

Missed, no coverage

100% answer rate, 24/7

First response time

Hours, sometimes days

Instant, automated response

Aged leads

Sit unworked in the CRM

Automated recovery sequences

Performance visibility

“We think it’s working”

30-Day Health Report, in dollars

Rep time allocation

Forms, hold times, callbacks

Freed for families and conversion

Same funnel. Same team. The bottleneck, gone, and every recovered opportunity measured in dollars, not dashboards.

After-hours calls

Today

Missed, no coverage

With RVKAI

100% answer rate, 24/7

First response time

Today

Hours, sometimes days

With RVKAI

Instant, automated response

Aged leads

Today

Sit unworked in the CRM

With RVKAI

Automated recovery sequences

Performance visibility

Today

“We think it’s working”

With RVKAI

30-Day Health Report, in dollars

Rep time allocation

Today

Forms, hold times, callbacks

With RVKAI

Freed for families and conversion

JulianaAI Agent

Ready to assist 24/7

Every opportunity captured.Every patient answered.Every day.

See How It Works

Try it yourself, hear it on a live call or see the web demo. No signup, no sales pitch.

Qualifying Admissions Rep

(954) 516-1715

Alternative Admissions Rep

Current State

A missed call isn’t a lost sale. It’s a person who reached out for help and didn’t get an answer.

Every behavioral-health organization leaks opportunity in the same places, after hours, in the callback gap, and in the pipeline no one had time to work.

Opportunity drain

−69%

Capture100% intact

−0% lost

Response74% intact

−26% lost

Pipeline52% intact

−22% lost

Intake31% intact

−21% lost

Reaches your team

The other 69% leaks out before anyone picks up.

31%

Illustrative drain. Your actual leak profile is measured against a day-one baseline during the assessment.

Leaks at capture

Missed & After-Hours Calls

Inquiries arrive outside staffed hours and disappear before your team sees them. The caller moves on, often to the next facility on the list.

Leaks in the callback gap

Slow First Response

Families in crisis do not wait. When response takes hours instead of seconds, the opportunity, and the person, is already gone.

Leaks in the pipeline

Unworked Pipeline

Leads you already paid to generate sit aged and uncontacted. This is revenue your organization has invested in and has not yet captured.

Leaks at intake

Intake Burden

Admissions reps spend hours on forms and verification, time that should be spent with families. Capacity is consumed by administration, not conversion.

Every one of these leaks is recoverable, and we measure the recovery in dollars, not dashboards.

The Shift

Imagine an admissions function that never misses, never sleeps, and reports its own results.

AreaTodayThe shiftWith RVKAI

After-hours calls

Missed, no coverage

100% answer rate, 24/7

First response time

Hours, sometimes days

Instant, automated response

Aged leads

Sit unworked in the CRM

Automated recovery sequences

Performance visibility

“We think it’s working”

30-Day Health Report, in dollars

Rep time allocation

Forms, hold times, callbacks

Freed for families and conversion

Same funnel. Same team. The bottleneck, gone, and every recovered opportunity measured in dollars, not dashboards.

After-hours calls

Today

Missed, no coverage

With RVKAI

100% answer rate, 24/7

First response time

Today

Hours, sometimes days

With RVKAI

Instant, automated response

Aged leads

Today

Sit unworked in the CRM

With RVKAI

Automated recovery sequences

Performance visibility

Today

“We think it’s working”

With RVKAI

30-Day Health Report, in dollars

Rep time allocation

Today

Forms, hold times, callbacks

With RVKAI

Freed for families and conversion

Admissions Operating System

One system, always turning

Four coordinated stages, one engine. Every inquiry is captured, recovered, engaged, and qualified, then driven to the core: Convert.

Capture

Recover

Engage

Qualify

Stage 01

Capture

Every inquiry identified and received across all channels.

Feeds the Convert core, in continuous motion, no inquiry left behind.

A scalable admissions infrastructure designed to maximize every patient opportunity.

One operating system. Five ways it grows your admissions.

Deploy one capability at a time, starting with your biggest bottleneck, then scale what works.

Capabilities

System

Day Report

Admissions Operations

Zero missed opportunities.

24/7 capture, qualification, intelligent routing, and live transfer to your team, every inquiry captured, regardless of when it arrives.

Intake Optimization

Reps freed for families, not forms.

Structured pre-assessment and insurance eligibility pre-screening captured directly into your systems, administrative burden lifted from your team.

Lead Recovery

Admissions from pipeline you already paid for.

Automated re-engagement sequences that surface qualified opportunities your team did not have time to work.

Digital Conversion

Higher web-to-admit conversion.

Instant response to web and form inquiries, captured and answered before the visitor moves to a competitor.

Reporting & Insights

Results you can see, in dollars.

Analytics and the 30-Day Health Report translate operational activity directly into revenue impact.

The Agents That Power the System

Each capability pillar is delivered by purpose-built agents working as one coordinated system across every stage of admissions. Select one to learn more.

Live

24/7

Always Available

Every lead matters. Our admissions agent can qualify every call or back up your team when busy, ensuring you never miss an opportunity.

Full knowledge base of your program

API leads directly into your CRM

Live transfer or barge capability

Scale marketing spend instantly

Try Admissions Agent

Live

24/7

Always Available

Admissions Agent

Every lead matters. Our admissions agent can qualify every call or back up your team when busy, ensuring you never miss an opportunity.

Full knowledge base of your program

API leads directly into your CRM

Live transfer or barge capability

Scale marketing spend instantly

Try Admissions Agent

Explore Solutions

Real Call Recordings

Hear the agents handle real conversations.

Real admissions call recordings — crisis, family intake, knowledge base, live handoff. Press play and listen.

Family intake