Admissions Operations

Every inquiry answered. Around the clock.

A family reaches out at 2am, on a Saturday, mid-holiday, and the line is answered in seconds, every time. The Admissions Operating System for Behavioral Healthcare is the always-on switchboard behind your admissions function: zero missed opportunities, 24/7 capture.

inbound answered

<0s

first response

24/7

capture, always on

See the five capabilities

Capture Log

The switchboard that never sleeps

Live

100%answered

Around the clock

Every call, web inquiry, and form, captured and answered in under three seconds, 24/7/365.

02:14Inbound call

Detox inquiry · after hours

<3s

Sat 23:47Web inquiry

Residential · weekend

<3s

04:08Inbound call

Crisis hour · overflow

<3s

Sun 06:32Form submission

IOP referral · early AM

<3s

Not a voicemail. Not the next facility on the list. Answered.

<0s

Response Time

More Conversions

Cost Reduction

Facilities Trust Us

One operating system. Five ways it grows your admissions.

Deploy one capability at a time, starting with your biggest bottleneck, then scale what works.

Capabilities

System

Day Report

Capability 01

Admissions Operations

Zero missed opportunities.

24/7 capture, qualification, intelligent routing, and live transfer to your team, every inquiry captured, regardless of when it arrives.

Capability 02

Intake Optimization

Reps freed for families, not forms.

Structured pre-assessment and insurance eligibility pre-screening captured directly into your systems, administrative burden lifted from your team.

Capability 03

Lead Recovery

Admissions from pipeline you already paid for.

Automated re-engagement sequences that surface qualified opportunities your team did not have time to work.

Capability 04

Digital Conversion

Higher web-to-admit conversion.

Instant response to web and form inquiries, captured and answered before the visitor moves to a competitor.

Capability 05

Reporting & Insights

Results you can see, in dollars.

Analytics and the 30-Day Health Report translate operational activity directly into revenue impact.

The Agents Behind the Pillars

The Agents That Power the System

Each capability pillar is delivered by purpose-built agents working as one coordinated system across every stage of admissions. Select one to learn more.

Live

24/7

Always Available

Powers Pillar 01 · Admissions Operations

Admissions Agent

Every lead matters. Our admissions agent can qualify every call or back up your team when busy, ensuring you never miss an opportunity.

Full knowledge base of your program

API leads directly into your CRM

Live transfer or barge capability

Scale marketing spend instantly

Try Admissions Agent

Live

24/7

Always Available

Powers Pillar 01 · Admissions Operations

Admissions Agent

Every lead matters. Our admissions agent can qualify every call or back up your team when busy, ensuring you never miss an opportunity.

Full knowledge base of your program

API leads directly into your CRM

Live transfer or barge capability

Scale marketing spend instantly

Try Admissions Agent

Explore Solutions

The Agents

The agents behind the capability pillars

Each RVKAI agent is the mechanism that powers a pillar, deployed against your single biggest bottleneck first.

Core Missed Call Agent

Never miss an opportunity. Captures after-hours and overflow calls with human-level conversation, verifies insurance and urgency, and routes high-intent callers directly to admissions.

24/7 call coverage

Insurance & urgency verification

Live transfer capability

$1.5M+ annual impact

Dead Lead Revive Agent

Re-engages inactive prospects with personalized outreach to convert stale leads into active admissions opportunities.

Automated follow-up sequences

HIPAA-compliant verification

Personalized outreach

$678K+ annual impact

Alumni Outreach Agent

Proactive retention and relapse prevention through automated wellness touchpoints and early risk signal detection.

Wellness touchpoints

Early risk signal detection

Relapse prevention

$780K+ annual impact

Pre Assessment Agent

Structured intake that reduces drop-off and decreases labor costs by guiding callers through administrative and demographic intake, with a human always in the loop.

Structured intake & demographic capture

Reduced drop-off rates

Full EMR integration

$30K+ annual savings

IVR Agent

Intelligent call routing that detects caller intent through natural conversation, no button pressing, no frustrating menus. Acts as a live receptionist, filtering spam and routing real leads.

Natural language intent detection

Dynamic department routing

Spam & misdial filtering

Reduced call abandonment

Comparison

The Future vs The Past

Traditional call centers can't keep up. See why leading behavioral health facilities are switching to AI agents that never sleep, never miss a call, and convert at rates human teams can't match.

📞

Old Way

Traditional Call Center

Cost per call$15-30

Response time2-5 min

After hoursVoicemail

Peak capacityLimited

QualityVaries

Limitations

Hold times frustrate callers

Inconsistent quality

Limited hours coverage

Can't scale instantly

The Future

RVK AI Agents

Cost per call$3

Response time<3s

After hours24/7/365

Peak capacityUnlimited

Quality100%

Advantages

Instant response, zero hold times

Consistent excellence, every call

Never sleeps, always available

Scales infinitely in seconds

ROI Calculator

Calculate Your Annual Impact

See exactly how much RVK AI can save your facility with our interactive ROI calculator

Loading calculator...

Integrations

Works with Your Stack

Seamlessly integrate with the tools you already use

Salesforce

CRM

HubSpot

CRM

Kipu Health

EHR

Qualifacts

EHR

Google Calendar

Scheduling

Calendly

Scheduling

Twilio

Communications

Slack

Notifications

Zapier

Automation

Make

Automation

Need a custom integration?

Testimonials

Hear What Our Partners Say

Hear from behavioral health facilities who transformed their admissions with RVK AI.

5.0

Rating

“Rvkai is more than a chatbot, it acts like a dedicated digital admissions coordinator that captures meaningful clinical and logistical details up front. It helps guide families through early conversations with dignity and intelligence, so our human team can build deeper engagement from day one.”

Digital admissions coordinator

Josh Fenster

Owner, Seacrest Recovery

Book an Assessment

Find Your Biggest
Bottleneck.

Book a 20-minute operational assessment. We map how admissions flows through your organization, find your highest-impact bottleneck, and put a number on it.

View Pricing

Try our AI agents live, call now or open the web demo. No signup, no sales pitch.

Qualifying Admissions Rep

(954) 516-1715

Alternative Admissions Rep

Admissions Operations

Every inquiry answered. Around the clock.

inbound answered

<0s

first response

24/7

capture, always on

See the five capabilities

Capture Log

The switchboard that never sleeps

Live

100%answered

Around the clock

Every call, web inquiry, and form, captured and answered in under three seconds, 24/7/365.

02:14Inbound call

Detox inquiry · after hours

<3s

Sat 23:47Web inquiry

Residential · weekend

<3s

04:08Inbound call

Crisis hour · overflow

<3s

Sun 06:32Form submission

IOP referral · early AM

<3s

Not a voicemail. Not the next facility on the list. Answered.

<0s

Response Time

More Conversions

Cost Reduction

Facilities Trust Us

One operating system. Five ways it grows your admissions.

Deploy one capability at a time, starting with your biggest bottleneck, then scale what works.

Capabilities

System

Day Report

Capability 01

Admissions Operations

Zero missed opportunities.

24/7 capture, qualification, intelligent routing, and live transfer to your team, every inquiry captured, regardless of when it arrives.

Capability 02

Intake Optimization

Reps freed for families, not forms.

Structured pre-assessment and insurance eligibility pre-screening captured directly into your systems, administrative burden lifted from your team.

Capability 03

Lead Recovery

Admissions from pipeline you already paid for.

Automated re-engagement sequences that surface qualified opportunities your team did not have time to work.

Capability 04

Digital Conversion

Higher web-to-admit conversion.

Instant response to web and form inquiries, captured and answered before the visitor moves to a competitor.

Capability 05

Reporting & Insights

Results you can see, in dollars.

Analytics and the 30-Day Health Report translate operational activity directly into revenue impact.

The Agents Behind the Pillars

The Agents That Power the System

Each capability pillar is delivered by purpose-built agents working as one coordinated system across every stage of admissions. Select one to learn more.

Live

24/7

Always Available

Powers Pillar 01 · Admissions Operations

Admissions Agent

Every lead matters. Our admissions agent can qualify every call or back up your team when busy, ensuring you never miss an opportunity.

Full knowledge base of your program

API leads directly into your CRM

Live transfer or barge capability

Scale marketing spend instantly

Try Admissions Agent

Live

24/7

Always Available

Powers Pillar 01 · Admissions Operations

Admissions Agent

Every lead matters. Our admissions agent can qualify every call or back up your team when busy, ensuring you never miss an opportunity.

Full knowledge base of your program

API leads directly into your CRM

Live transfer or barge capability

Scale marketing spend instantly

Try Admissions Agent

Explore Solutions

The Agents

The agents behind the capability pillars

Each RVKAI agent is the mechanism that powers a pillar, deployed against your single biggest bottleneck first.

Core Missed Call Agent

Never miss an opportunity. Captures after-hours and overflow calls with human-level conversation, verifies insurance and urgency, and routes high-intent callers directly to admissions.

24/7 call coverage

Insurance & urgency verification

Live transfer capability

$1.5M+ annual impact

Dead Lead Revive Agent

Re-engages inactive prospects with personalized outreach to convert stale leads into active admissions opportunities.

Automated follow-up sequences

HIPAA-compliant verification

Personalized outreach

$678K+ annual impact

Alumni Outreach Agent

Proactive retention and relapse prevention through automated wellness touchpoints and early risk signal detection.

Wellness touchpoints

Early risk signal detection

Relapse prevention

$780K+ annual impact

Pre Assessment Agent

Structured intake that reduces drop-off and decreases labor costs by guiding callers through administrative and demographic intake, with a human always in the loop.

Structured intake & demographic capture

Reduced drop-off rates

Full EMR integration

$30K+ annual savings

IVR Agent

Intelligent call routing that detects caller intent through natural conversation, no button pressing, no frustrating menus. Acts as a live receptionist, filtering spam and routing real leads.

Natural language intent detection

Dynamic department routing

Spam & misdial filtering

Reduced call abandonment

Comparison

The Future vs The Past

Traditional call centers can't keep up. See why leading behavioral health facilities are switching to AI agents that never sleep, never miss a call, and convert at rates human teams can't match.

📞

Old Way

Traditional Call Center

Cost per call$15-30

Response time2-5 min

After hoursVoicemail

Peak capacityLimited

QualityVaries

Limitations

Hold times frustrate callers

Inconsistent quality

Limited hours coverage

Can't scale instantly

The Future

RVK AI Agents

Cost per call$3

Response time<3s

After hours24/7/365

Peak capacityUnlimited

Quality100%

Advantages

Instant response, zero hold times

Consistent excellence, every call

Never sleeps, always available

Scales infinitely in seconds

ROI Calculator

Calculate Your Annual Impact

See exactly how much RVK AI can save your facility with our interactive ROI calculator

Loading calculator...

Integrations

Works with Your Stack

Seamlessly integrate with the tools you already use

Salesforce

CRM

HubSpot

CRM

Kipu Health

EHR

Qualifacts

EHR

Google Calendar

Scheduling

Calendly

Scheduling

Twilio

Communications

Slack

Notifications

Zapier

Automation

Make

Automation

Need a custom integration?

Testimonials

Hear What Our Partners Say

Hear from behavioral health facilities who transformed their admissions with RVK AI.

5.0

Rating

“Rvkai is more than a chatbot, it acts like a dedicated digital admissions coordinator that captures meaningful clinical and logistical details up front. It helps guide families through early conversations with dignity and intelligence, so our human team can build deeper engagement from day one.”

Digital admissions coordinator

Josh Fenster

Owner, Seacrest Recovery

Book an Assessment

Find Your Biggest
Bottleneck.

Book a 20-minute operational assessment. We map how admissions flows through your organization, find your highest-impact bottleneck, and put a number on it.

View Pricing

Try our AI agents live, call now or open the web demo. No signup, no sales pitch.

Qualifying Admissions Rep

(954) 516-1715

Alternative Admissions Rep

Every inquiry answered. Around the clock.

One operating system. Five ways it grows your admissions.

Admissions Operations

Intake Optimization

Lead Recovery

Digital Conversion

Reporting & Insights

The Agents That Power the System

Admissions Agent

Admissions Agent

Directory (IVR) Agent

Pre-Assessment Agent

Follow-Up Agent

Outbound Agent

Custom Agents

Admissions Agent

The agents behind the capability pillars

Core Missed Call Agent

Dead Lead Revive Agent

Alumni Outreach Agent

Pre Assessment Agent

IVR Agent

The Future vs The Past

Calculate Your Annual Impact

Works with Your Stack

Hear What Our Partners Say

Find Your BiggestBottleneck.

Every inquiry answered. Around the clock.

One operating system. Five ways it grows your admissions.

Admissions Operations

Intake Optimization

Lead Recovery

Digital Conversion

Reporting & Insights

The Agents That Power the System

Admissions Agent

Admissions Agent

Directory (IVR) Agent

Pre-Assessment Agent

Follow-Up Agent

Outbound Agent

Custom Agents

Admissions Agent

The agents behind the capability pillars

Core Missed Call Agent

Dead Lead Revive Agent

Alumni Outreach Agent

Pre Assessment Agent

IVR Agent

The Future vs The Past

Calculate Your Annual Impact

Works with Your Stack

Hear What Our Partners Say

Find Your BiggestBottleneck.

Find Your Biggest
Bottleneck.

Find Your Biggest
Bottleneck.